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April 2, 2024

Seamless Mobility: How to Establish Unified Communications for Your Business

Posted by BCS Team

It might surprise you that approximately 20% of small businesses fail within the first year. This can occur due to several factors, such as poor financial management or a low market need for the company's services.

However, implementing the proper mobility and communication strategy can also lead to circumstances like these. The good news is that handling this obligation is more accessible than many anticipate. Let's explore the critical information you should know about how to get started with Unified Communications (UC).


Optimize Communications Routing

This is one of the most critical steps when leveraging Unified Communications. Many businesses split their communication systems based on fidelity.

For instance, they could route phone calls and text messages to landlines or cell phones. Web chat apps or emails will go through an Internet connection. A scenario like this only functions correctly if every system can operate unimpeded.

It only takes one thing to go wrong to derail performance. One of the most common situations is dealing with a service outage. UC allows you to route all of your communications through a cloud server.

This helps ensure you can access critical information regardless of the scenario. It also allows people to contact you when you're on the move. Since all forms of communication will be routed to a central location, they're also much easier to manage.

You can make changes and integrate new tools with little effort. Doing so across each system is time-consuming and can lead to compatibility issues. Keep this in mind when moving forward.


Tailor the Strategy to Your Business

You cannot implement universal strategies. You'll need to develop one that suits your company's unique needs.

For example, you should determine the essential roles for keeping your company efficient and consider the tools utilized within these roles.

The workflows surrounding these tools are also critical. The better you understand this information, the easier it will be for you to make the right decision.

If you need help, research what similar-sized companies in your industry are doing. This can provide powerful insight into the next steps you should take.


Train Your Team Appropriately

Unified Communications only works if you properly train your team. They should be okay with understanding how your new system functions.

Your team should also be able to use the required tools efficiently. There may be a substantial learning curve depending on how you integrate your strategy.

Be patient with your team and provide them with relevant resources. This will help ensure they can adapt as needed.

There's something to be said about how this will also improve employee happiness. Employees who work as intended are more likely to avoid bottlenecks.

By extension, this minimizes frustration and keeps morale high. Scenarios like these can improve your company's overall performance.


Prioritize What You're Capable Of

Too many business owners get caught up in handling tasks beyond their reach. Don't worry about obligations. It would be best if you had the default tools to manage.

For instance, your company's IT department could be financially strained and need more free time. Pursuing unified communications without outsourcing will likely cost you more resources than necessary.

Instead, it would help if you spoke with key team members to determine the most significant improvements that need to be made. After establishing your UC system, you can focus on taking things a step further.


Provide After-Hours Support

Your customers and clients will likely have questions outside of business hours. They could choose a competitor if your company can't provide the necessary support. Using UC, you can ensure your audience is left to handle issues on their own. This can come in many forms, such as call centers with trained customer support employees.

Don't be deterred by the extra investment this obligation demands. It's worth it for the peace of mind that your audience is cared for at all hours of the day.


Work With the Right Professional

The best way to start your unified communications strategy is to pursue the right vendor support. They have the tools and resources to optimize your phone system and create the best mobile UC environment.

When looking for someone to hire, research their past reputation. See what other people say about the company's professionalism, timeliness, and results.

There should be plenty of positive feedback. However, you should also pay attention to fake reviews.

These tend to exist in batches and contain many similar keywords. They can be positive or negative; you should ignore them when deciding.

What is the company's pricing structure like? The last thing you want is to deal with financial surprises. It's also best to avoid the cheapest options.

Due to the corners they cut, these are likely to fall short of your goals. This doesn't mean that you need to spend as much money as possible. There's a point of diminishing returns regarding how much you budget.

Somewhere in the middle of the industry price range can help you get the desired results. Only work with a firm that has a robust customer support policy.

Issues will inevitably arise, and handling these on your own can often be impossible. With enough vigilance, you should have no trouble finding the ideal choice.


Never Neglect Mobility at Your Organization

The information in this guide will help ensure you implement the right mobility strategy. This can help you take your performance to the next level through Unified Communications. From there, you can avoid problems you may have otherwise encountered.

The team at Business Communication Specialists strives to exceed all client expectations. We have served the industry for over 22 years and are highly skilled at evaluating needs and recommending the right solutions. Contact us today to learn more about what we have to offer.


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